Date: March 9, 2020

JOB DESCRIPTION: Student Support Division Head & Learning Specialist 

Summary/Objective

The Ancona School seeks a full-time Student Support Division Head and Learning Specialist who will serve as the leader of the Student Supports Team. The role of Division Head includes supporting the other team members in making plans for students, navigating the communication and collaboration with colleagues and parents, creating and maintaining policies for students with diverse needs, and guiding the school community on working with students with exceptional needs. This person also serves as the liaison with Chicago Public Schools and should have experience writing IEPs. The role of Learning Specialist (LS) includes providing support and strategies to students with diverse learning needs. The LS creates modifications, accommodations, and curricular adaptations to support students and instruction. The LS will work with students in an inclusive setting, unless it is deemed appropriate to provide instruction in another setting. Additionally, this teacher will create and implement individual learning plans for each student being supported. 

Specific Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Family and Student Support & Chicago Public Schools Liaison

    • Work with teachers and families to recommend outside support services 
    • Communicate with families about their rights with the public school system
    • Develop evaluation packets 
    • Complete assessments
      • Gather data
      • Speak to parents and outside representatives
      • Write letters
      • Submit to the governing body
    • Accompany families throughout the evaluation process
    • Create service plans
    • Manage the outside services provided (private and public)
    • Interpret outside evaluations
    • Plan and run multidisciplinary staffings

Team Leadership/School Support

    • Create agendas for weekly team meetings
    • Lead weekly meetings 
    • Create templates and structures for departmental documentation
    • Manage departmental budget
    • Develop and maintain a system of documentation
    • Manage progress monitoring system and database
    • Analyze data of students on current caseload and overall enrolled student population
    • Vet and update recommendation lists of professionals

Assessment Management

    • Create and manage NWEA MAP assessments
    • Administer assessments to students and/or support classroom teachers in administering tests
    • Send score reports to individual families
    • Create high school test reports
    • Meet and discuss results with families
    • Support staff in diagnostic tests (KTEA, TOWL, WJ-III)

Crisis Team Member

    • Manage our compliance with the IL Concussion Law
    • Establish and maintain protocols for school safety

Essential Job Functions 

  • Provide direct instruction and service to students with challenges in academic areas
  • Support behavioral plans in collaboration with the school counselor and classroom teachers
  • Support students with assistive technology 
  • Support student with executive functioning needs
  • Provide modifications to curriculum
  • Provide accommodations for students
  • Communicate with outside providers who also support student(s)
  • Participate in multidisciplinary staffings
  • Communicate regularly with parents, including weekly updates to the classroom web page and emails and phone calls to inform the child’s family of academic and social-emotional development.
  • Participates in professional activities designated by the Head of School, which may include workshops, curriculum retreats, meetings, grade reporting, planning, and other professional pursuits. 
  • Attends all pre-announced staff meetings and professional sessions, including staff, level, committee, and evening parent meetings. 
  • Follows the school’s policies and procedures for student evaluation and record-keeping, meeting all due dates as required.
  • Assesses the needs of the class and prepares requests for materials, furnishings, and classroom budget; updates inventory list and submits to Head of School on the last day of school. 
  • Other job duties as assigned. 
  • Support for Teachers
    • Co-plan lessons 
    • Co-teach lessons
    • Meet weekly with team of teachers to discuss student and classroom needs
    • Provide ideas, plans, and support for classroom accommodations and modifications
    • Summarize and deliver outside diagnostic information to teachers

Teaching Expectations During Class

  • Uphold and reinforce positive behavior by modeling and reinforcing ground rules 
  • Remain in contact with the whole group and sense changing mood or activity
  • Conference with individual children about their work 
  • Treat children with unconditional positive regard and provide individualized care for needs 

Expectations After Dismissal

  • Refresh the environment 
  • Complete daily notes 
  • Reflect on individual children and group interaction
  • Assemble materials for the following instructional day 
  • Communicate with SST and grade level team about any learning or social-emotional issues that surfaced during the day

Teaching Expectations During Class

  • Uphold and reinforce positive behavior by modeling and reinforcing ground rules 
  • Remain in contact with the whole group and sense changing mood or activity
  • Conference with individual children about their work 
  • Treat children with unconditional positive regard and provide individualized care for needs 

Expectations After Dismissal

  • Refresh the environment 
  • Complete daily notes 
  • Reflect on individual children and group interaction 
  • Assemble materials for the following instructional day 
  • Communicate with SST and grade level team about any learning or social-emotional issues that surfaced during the day

Occasional and Ongoing Expectations 

  • Prepare notes for conferences 
  • Participate in staff meetings 
  • Participate in parent education 
  • Participate in Board meetings, as requested
  • Participate in professional meetings outside of school 
  • Prepare for school’s community activities such as open houses, observations, and all general meetings or special events 

 

Reporting Relationships 

Reports to Head of School & Director of Family Counseling and Student Support 

Weekly Expectations  

  • Note needed janitorial services, work orders 
  • Restructure classroom routine as needed 
  • Place orders or go shopping 
  • Meet with co-workers, Division Head, and Head of School to share ideas, plan, and problem solve 
  • Perform the following selected duties as needed: 
    • Update long-range class and children’s records 
    • Organize special projects 
    • Read professional journals or articles 
    • Confer with Head of School as requested 

Occasional and Ongoing Expectations 

  • Prepare notes for conferences 
  • Participate in staff meetings 
  • Participate in parent education 
  • Participate in Board meetings, as requested
  • Participate in professional meetings outside of school 
  • Prepare for school’s community activities such as open houses, observations, and all general meetings or special events 

Additional Responsibilities: 

  • LMAIS/ISACS Staff Representative  
    • Communicate with staff about upcoming PD opportunities
    • Communicate with LMAIS and ISACS staff about general meetings
    • Attend annual conferences and local meetings

Reporting Relationships 

Reports to Division Head and Head of School

Work Area Assigned 

Classroom, Outdoor Learning Space, Hallway; must secure substitute or leave only at assigned breaks. 

Required Qualifications: Education and Experience 

  • Bachelors in Special Education with an LBS I Endorsement; Masters degree (preferred) 
  • Minimum of three years of teaching rooted in progressive education
  • Middle school or late elementary teaching experience
  • Experience integrating social justice themes into the curriculum
  • Familiarity with Macintosh platform and Google suite of products

Requirements

  • CPR/First Aid certification (preferred) 
  • Pass a background check
  • Have the physical capacity to work with children.
  • Keep up with professional development – 15 hours per school year.

Physical Demands

  • Reaching
  • Standing
  • Walking 
  • Lifting
  • Feeling
  • Talking
  • Hearing
  • Repetitive motion
  • Sedentary work, light work, medium work
  • Close visual acuity

Work Environment

  • Inside and outside environmental conditions
  • Noise

Competencies

  • Respect for children
  • Passion for education
  • Openness to growth and change

Expected Hours of Work

Monday-Friday, 7:50 am-3:30 pm

Wednesdays, 3:35-4:45 pm (Reserved for Staff Meetings) 

Travel

  • When supervising camp, travel is provided for 5 days, 4 nights, out of state outdoor education
  • Annual faculty retreat

Dress: 

  • Professional attire; no sweats, jeans, clothing with holes, etc. 
  • Be prepared to sit on the floor and avoid jewelry that can be a distraction to the children

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement 

It is the policy of Ancona School not to discriminate against any employee or any applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability, sexual orientation or national origin.  This policy shall include, but not be limited to, the following: recruitment and employment, promotion, demotion, transfer, compensation, selection for training including apprenticeship, layoff, and termination.  

To Apply

Interested candidates should submit complete this form, and submit it along with a cover letter and resume, in one PDF, to: as soon as possible.