Magnus Health “To Do List”, Vital Health Record, and Forms FAQ

How do I access my student's Magnus Health "To Do List" and health record?
  1. Visit the My Ancona Resource Board page (use your My Ancona login credentials).
  2. Click on the “Magnus Health Link”
  3. Click “Complete Now” next to your child’s name. Repeat for each student. The “To Do” marker will disappear once all requirements for your child are completed.
  4. You will first be presented with a series of “conditional questions”  Answering “Yes” to an item will add a related item to your “To Do List”.
  5. Complete each “To Do” list item - each item is self explanatory.
  6. The school will process each of the forms you submit, which means that the status will usually show “pending” just after you have submitted your form. Follow-up emails will be sent by the school as needed.
Q: What is the Vital Health Record?

A: The Vital Health Record (VHR) is a secure spot that allows you to share information with the school so that we can give your child the best care possible. 

The VHR includes “Health Emergency Contacts” that will double as “authorized pickups” -- details about the transition from My Ancona are found on the entry screen.

The VHR asks about Medications. Please list any medications your student takes at home or at school. Note that if the medication is administered at the school, additional medication forms will be needed. Please see the FAQ “How do medication forms work?” for more information. 

The VHR is only accessible to a select group of Ancona employees, and is treated confidentially. Key information such as allergies and action plans are shared with teachers and caregivers who should know this information. 

Why is my student's health information still visible in the "My Ancona" Medical screen?

A: Our process of migrating to Magnus Health began in December 2020, and will be completed for the 2021-2022 school year. We have exported/imported some allergy, condition, and medication information from the My Ancona system into Magnus Health, and locked down the ability for parents to make changes directly in the “Medical” area of My Ancona. 

For the remainder of the 2020-21 school year, we will continue to use physician and insurance information on file in My Ancona unless parents have been proactive and updated this information in Magnus Health. Note that this information could not be exported/imported to Magnus Health

In the spring of 2021, Ancona asked parents to complete the  Magnus Health  "To Do List", which is intended primarily to collect information for the 2021-2022 school year.

In the summer of 2021, we will remove all medical information on file in the old My Ancona system, and will require all families to have an updated health record in Magnus Health. 

Q: If something changes, may I make updates to the Vital Health Record or other form?

The Magnus Health “To Do List” allows you to view and make adjustments to submitted forms and your student's Vital Health Record. After you re-submit, the school will approve the change (or let you know why they didn’t), and will follow up by informing the appropriate people and make any other needed adjustments. When this is done, the status will change from “Pending School Approval” to “Complete”. 

Which information is still stored in My Ancona and which is moving to Magnus Health?

It is important to note that My Ancona remains the central spot where demographic information about students and families is stored. If you move or change addresses, emails, or phone numbers, you may edit this information on your My Ancona profile. Magnus Health automatically updates relevant information each night from My Ancona

Parents of new students are asked to fill in the “New Student Profile” form as part of My Ancona. This is necessary so that parents may fill in important info that wasn’t appropriate to ask during the admissions process (or could have changed):

  • Parent contact info
  • Ethnicity
  • Religion
  • Employment info
  • Sibling info (including younger sibs)
  • Grandparent Info

Periodically, you will be asked to check that your information on My Ancona is up to date and accurate.

For the 2021-2022 school year, Emergency Contacts are transitioning to Magnus Health’s “Health Emergency Contacts”, which will also double as “Authorized Pick-ups”. 

Ancona will discontinue the use of the “Medical” portion of My Ancona in the summer of 2021, but will continue to use it for the remainder of the 2020-2021 school year. After this, most information will be expunged. Note: much of the information on file has already been transferred into the Vital Health Record in Magnus Health, which parents will verify as they complete the “To Do List”.

How do I fill out the required information in Magnus Health?

Click on the Magnus Health link on the My Ancona resource board. Next, Click the “Complete now” button and follow the on-page instructions. Be sure to repeat the process for each of your children. Details can be found on the Health Immunizations and Screenings page.

Why did Ancona start using Magnus Health?

Magnus Health provides a secure way to ensure that all the experience of submitting medical information is secure and efficient. It will also be used as a way to track “nurse” visits as well as dispensing of medications. In addition, Magnus Health  will be used as a way for parents to submit the “COVID-19 Daily Wellness Screening” for the duration of the pandemic.

Will I have to re-enter all of the “Vital Health Record” information for my child each year?

No - you will review the information and verify that what was entered previously is still correct. In fact, some of the information has been securely transferred from the previous My Ancona system for your convenience.

I already completed all of the items on the “To Do List” sometime between December 2020 and April 2021 -- why is it showing additional items now?

While we normally would have waited until the items on the “To Do List” were completely ready before giving parents access to Magnus Health, parents got early access to Magnus Health in December 2020 as the “COVID-19 Daily Wellness Screening” was rolled out. Many parents took the opportunity to fill out the Vital Health Record at the time. Since then, we have made a few adjustments such as asking for more detailed information on specific health conditions. The information entered previously is still there, but you may have to fill in additional information that we have marked as “required” since the December launch. In addition, several other “requirements” such as immunization forms and dental forms have been added to appropriate grade levels since December.

Can I use the Magnus Health App to complete the “To Do List”?

Yes! If you already use the Magnus Health app for the COVID-19 daily wellness screening (and your login is saved into the app), you can fill out the “To Do List” right there without needing to access it via the My Ancona Resources page. Tip: use a scanning app to facilitate the process of using your phone’s camera to create appropriate PDF’s for upload.

Simply access your child’s page on the app as usual, and click on “Student Health Tracker” to get started. 

Can I retrieve the info on a form I turned in?

Yes - look for the “view” option on the “To Do List”.

Is information treated confidentially?

Yes. The information in Magnus Health is stored securely and is only accessible to a select group of Ancona employees who are trained to treat it confidentially. Key information such as allergies and action plans are shared with teachers and caregivers who need to know this information.

What are the specific due dates for each form?

Unless otherwise noted on the “To Do List”, forms are due on August 2nd the summer before school starts. Reminder emails will alert you to specific due dates for any missing forms.

How do medication forms work?

Ancona collects basic information about all medications that a student takes on the “Vital Health Record” of Magnus Health, and collects additional information about medications that the student brings or takes at school using other Magnus Health forms. 

The Physician Prescribed Medication Form (PDF fillable version) is intended for Rx medications that the student takes on a regular basis while at school. 

For medications that are kept at school in case of an allergic reaction, asthma, diabetes, or seizure conditions, the information will be collected in Magnus Health’s “To Do List” based on your answer to a conditional question. It is not necessary to fill out the  “Physician Prescribed Medication Form” for medications that are indicated using these forms.

Allergy Action Plan | Asthma Action Plan | Diabetes DMMP | Seizure Action Plan

The OTC (over-the-counter) medication form is needed for non-prescription medications that the student takes at school. Since this form does not require a physician signature, it is filled out directly in the Magnus Health “To Do List” by parents. 

Magnus Health includes a system for the school to track which medications are indicated and dispensed. The information from the forms listed above will be incorporated into this system as the forms are processed and “approved”. 

The school needs information about all medications in order to be able to provide emergency medical technicians (EMTs) and emergency care providers with a complete picture of a student’s health including any ongoing medical conditions and medications taken regularly. It also provides those serving in the school nurse role or student support services with a complete picture of a student’s health profile.

Q: How do I submit an allergy/asthma/diabetes/seizure action plan?

A: On the Magnus Health “To Do List”, there is a “Conditional Questions” section that asks about severe allergies, asthma, seizure conditions, and diabetes. If you answer “Yes” to any of these, an additional requirement will be displayed that gives you a way to download, fill and turn in the appropriate action plan. The plan must be signed by your physician to be accepted. Any medications listed as part of an “action plan” do not require any additional forms.

Which forms are collected via Magnus Health?

The Vital Health Record will replace Medical information on file in My Ancona for school year 2021-2022.

Health Emergency Contacts (part of the Vital Health Record) will double as a list of those authorized to pick up your child and will replace the “Emergency Contacts” listed in My Ancona for school year 2021-2022.

The Immunization Form (a.k.a Physical Exam Form) will only be displayed for P3, P4, K, 6th grade, and new students as required by the IDPH School Immunization Guidelines

The Sports Physical Exam will be displayed for Middle Schoolers planning to participate in extracurricular sports

The Dental Exam form will only be displayed for 

“Action Plans” for asthma, diabetes, seizure conditions, and severe allergies will be made visible if you indicate that your child has a condition on the “Conditional Questions” page.

Diagnostic info form (based on answers to conditional questions)

Physician Prescription Medication form

Over the Counter Medication Form

Consent to Treat Form 

Technology Use Agreements

Permission to Leave School Independently (Middle School specific)


Magnus Health App FAQ (For Daily COVID-19 Wellness Screenings

Q: How do I access the Magnus Health App?
  1. Visit the My Ancona Resources page 
  2. Click on the Magnus Health icon
  3. To get login credentials for the app (for filling the Daily COVID-19 Wellness screening), float on your name, and click “Change credentials”. These credentials can be used in the Magnus Mobile v2 iPhone app or Magnus Health Android app. Detailed instructions on setting up the app are found here.
Q: How do I get help with Magnus Health for completing daily wellness check-ins?
How do I receive app notifications from Magnus Health?

Not receiving app notifications? You won't begin receiving app notifications each morning at 7 a.m. until you have completed each of the following steps:

1) Established your Magnus Health Credentials on My Ancona

2) Downloaded the Magnus Health app and

3) Entered the credentials into the the Magnus App and "allowed" it to send app notifications.

Detailed instructions on how to complete the above steps is found here.

Here are instructions on how to allow app notifications on Android and iPad/iPhone

-- this should only be necessary if you declined app notifications when initially setting up the app.

Another trouble-shooting step is to un-install and re-install the app, which should give you another chance to accept the prompt for app notifications. Here are iPhone/iPad instructions and Android instructions.

It is also worth mentioning that you do not need to receive the app notification to fill out the daily reminder. You can simply open the Magnus Mobile/Magnus Health app and complete the process. Setting a daily calendar reminder can help you to stay on top of this, and will be less likely to be missed than an app reminder.

Q: Do all parents/guardians of a child need to fill out the daily wellness screening?

A: Only one parent/guardian needs to fill out the daily screening. If a second parent attempts to fill it out, the system will show an alert that it is already completed.

Q: How often will I need to fill out the screening? Can I do it the night before?

A: Once you’ve set up a password and signed in on your app, you will receive a daily “App” notification from Magnus app titled “Ancona Daily Wellness Screening” each morning at 7 a.m.  This is a reminder to open the app and fill out the daily screening - you can fill it out any time after midnight, and it will remain active until that night at 11:59 p.m. It cannot be done the evening before.

Families of in-person student must complete the daily wellness screening before 7:30 a.m. Ancona will run a report each school day morning and send an email reminder to parents who haven’t submitted the screening on time. Families of students attending parallel classes are asked to complete the report daily, but it can be done at any time of the day.

Since it is important to stay safe and symptom-free every day, the wellness check-in must be completed on weekends and holidays as well. However, it can be completed at any time of the day.

Q: What criteria are used in the daily wellness screening?

A: If you need help determining if a symptom is viral in nature, please see our Symptoms Infographic. If you are still unsure, please err on the side of caution and indicate the symptom in your report.

If the wellness report indicates that you must stay home, please review the COVID-19 Decision Tree to see how to get approval to return, email the appropriate staff, and email .

Thank you for your continued partnership and support to help keep our community safe.

The Ancona School

Questions included in wellness screening (all are required):

If you or anyone in your household has ANY of the following symptoms not associated with an ongoing documented medical condition, please indicate “YES” in the question below.

  • Fever (100.0°F or higher),
  • Moderate to severe headache
  • Congestion/runny nose
  • Loss of sense of taste or smell
  • Shortness of breath
  • Cough
  • Sore throat
  • Nausea, vomiting or diarrhea
  • Abdominal pain
  • Fatigue from unknown cause
  • Muscle or body aches from unknown cause
  1. Have you or anyone in your household had any of the symptoms listed above in the last 14 days?
  2. Has your student in your household had any close contact (within 6ft for a cumulative of at least 15 minutes regardless of masking or environment) with someone with a probable or confirmed case of COVID-19 in the last 14 days?
  3. Has your family traveled to a state on the IDPH travel advisory list for more than 24 hours in the last 14 days? Please see  instructions above for criteria.
  4. Would you like to provide any additional details or context to the above answers? (An answer is required, so please type "No" if you have nothing to note.)
Q: Do parents of parallel learners have to fill out the daily wellness screening?

A: Yes. Parents of parallel learners must still fill out the daily wellness screening. This is especially important since parallel learners occasionally are invited to come on campus for outdoor events. The daily screening may be completed at any time of the day for parallel learners.