- Visit the My Ancona Resource Board page (use your My Ancona login credentials).
- Click on the “Magnus Health Link”
- Click “Complete Now” next to your child’s name. Repeat for each student. The “To Do” marker will disappear once all requirements for your child are completed.
- You will first be presented with a series of “conditional questions” Answering “Yes” to an item will add a related item to your “To Do List”.
- Complete each “To Do” list item - each item is self explanatory.
- The school will process each of the forms you submit, which means that the status will usually show “pending” just after you have submitted your form. Follow-up emails will be sent by the school as needed.
A: The Vital Health Record (VHR) is a secure spot that allows you to share information with the school so that we can give your child the best care possible.
The VHR includes “Health Emergency Contacts” that will double as “authorized pickups” -- details about the transition from My Ancona are found on the entry screen.
The VHR asks about Medications. Please list any medications your student takes at home or at school. Note that if the medication is administered at the school, additional medication forms will be needed. Please see the FAQ “How do medication forms work?” for more information.
The VHR is only accessible to a select group of Ancona employees, and is treated confidentially. Key information such as allergies and action plans are shared with teachers and caregivers who should know this information.
A: Our process of migrating to Magnus Health began in December 2020, and will be completed for the 2021-2022 school year. We have exported/imported some allergy, condition, and medication information from the My Ancona system into Magnus Health, and locked down the ability for parents to make changes directly in the “Medical” area of My Ancona.
For the remainder of the 2020-21 school year, we will continue to use physician and insurance information on file in My Ancona unless parents have been proactive and updated this information in Magnus Health. Note that this information could not be exported/imported to Magnus Health.
In the spring of 2021, Ancona asked parents to complete the Magnus Health "To Do List", which is intended primarily to collect information for the 2021-2022 school year.
In the summer of 2021, we will remove all medical information on file in the old My Ancona system, and will require all families to have an updated health record in Magnus Health.
The Magnus Health “To Do List” allows you to view and make adjustments to submitted forms and your student's Vital Health Record. After you re-submit, the school will approve the change (or let you know why they didn’t), and will follow up by informing the appropriate people and make any other needed adjustments. When this is done, the status will change from “Pending School Approval” to “Complete”.
It is important to note that My Ancona remains the central spot where demographic information about students and families is stored. If you move or change addresses, emails, or phone numbers, you may edit this information on your My Ancona profile. Magnus Health automatically updates relevant information each night from My Ancona.
Parents of new students are asked to fill in the “New Student Profile” form as part of My Ancona. This is necessary so that parents may fill in important info that wasn’t appropriate to ask during the admissions process (or could have changed):
- Parent contact info
- Employment info
- Sibling info (including younger sibs)
- Grandparent Info
Periodically, you will be asked to check that your information on My Ancona is up to date and accurate.
For the 2021-2022 school year, Emergency Contacts are transitioning to Magnus Health’s “Health Emergency Contacts”, which will also double as “Authorized Pick-ups”.
Ancona will discontinue the use of the “Medical” portion of My Ancona in the summer of 2021, but will continue to use it for the remainder of the 2020-2021 school year. After this, most information will be expunged. Note: much of the information on file has already been transferred into the Vital Health Record in Magnus Health, which parents will verify as they complete the “To Do List”.
Click on the Magnus Health link on the My Ancona resource board. Next, Click the “Complete now” button and follow the on-page instructions. Be sure to repeat the process for each of your children. Details can be found on the Health Immunizations and Screenings page.
Magnus Health provides a secure way to ensure that all the experience of submitting medical information is secure and efficient. It will also be used as a way to track “nurse” visits as well as dispensing of medications. In addition, Magnus Health will be used as a way for parents to submit the “COVID-19 Daily Wellness Screening” for the duration of the pandemic.
No - you will review the information and verify that what was entered previously is still correct. In fact, some of the information has been securely transferred from the previous My Ancona system for your convenience.
While we normally would have waited until the items on the “To Do List” were completely ready before giving parents access to Magnus Health, parents got early access to Magnus Health in December 2020 as the “COVID-19 Daily Wellness Screening” was rolled out. Many parents took the opportunity to fill out the Vital Health Record at the time. Since then, we have made a few adjustments such as asking for more detailed information on specific health conditions. The information entered previously is still there, but you may have to fill in additional information that we have marked as “required” since the December launch. In addition, several other “requirements” such as immunization forms and dental forms have been added to appropriate grade levels since December.
Yes! If you already use the Magnus Health app for the COVID-19 daily wellness screening (and your login is saved into the app), you can fill out the “To Do List” right there without needing to access it via the My Ancona Resources page. Tip: use a scanning app to facilitate the process of using your phone’s camera to create appropriate PDF’s for upload.
Simply access your child’s page on the app as usual, and click on “Student Health Tracker” to get started.
Yes - look for the “view” option on the “To Do List”.
Yes. The information in Magnus Health is stored securely and is only accessible to a select group of Ancona employees who are trained to treat it confidentially. Key information such as allergies and action plans are shared with teachers and caregivers who need to know this information.
Unless otherwise noted on the “To Do List”, forms are due on August 2nd the summer before school starts. Reminder emails will alert you to specific due dates for any missing forms.
Ancona collects basic information about all medications that a student takes on the “Vital Health Record” of Magnus Health, and collects additional information about medications that the student brings or takes at school using other Magnus Health forms.
The Physician Prescribed Medication Form (PDF fillable version) is intended for Rx medications that the student takes on a regular basis while at school.
For medications that are kept at school in case of an allergic reaction, asthma, diabetes, or seizure conditions, the information will be collected in Magnus Health’s “To Do List” based on your answer to a conditional question. It is not necessary to fill out the “Physician Prescribed Medication Form” for medications that are indicated using these forms.
Allergy Action Plan | Asthma Action Plan | Diabetes DMMP | Seizure Action Plan
The OTC (over-the-counter) medication form is needed for non-prescription medications that the student takes at school. Since this form does not require a physician signature, it is filled out directly in the Magnus Health “To Do List” by parents.
Magnus Health includes a system for the school to track which medications are indicated and dispensed. The information from the forms listed above will be incorporated into this system as the forms are processed and “approved”.
The school needs information about all medications in order to be able to provide emergency medical technicians (EMTs) and emergency care providers with a complete picture of a student’s health including any ongoing medical conditions and medications taken regularly. It also provides those serving in the school nurse role or student support services with a complete picture of a student’s health profile.
A: On the Magnus Health “To Do List”, there is a “Conditional Questions” section that asks about severe allergies, asthma, seizure conditions, and diabetes. If you answer “Yes” to any of these, an additional requirement will be displayed that gives you a way to download, fill and turn in the appropriate action plan. The plan must be signed by your physician to be accepted. Any medications listed as part of an “action plan” do not require any additional forms.
The Vital Health Record will replace Medical information on file in My Ancona for school year 2021-2022.
Health Emergency Contacts (part of the Vital Health Record) will double as a list of those authorized to pick up your child and will replace the “Emergency Contacts” listed in My Ancona for school year 2021-2022.
The Immunization Form (a.k.a Physical Exam Form) will only be displayed for P3, P4, K, 6th grade, and new students as required by the IDPH School Immunization Guidelines.
The Sports Physical Exam will be displayed for Middle Schoolers planning to participate in extracurricular sports
The Dental Exam form will only be displayed for
“Action Plans” for asthma, diabetes, seizure conditions, and severe allergies will be made visible if you indicate that your child has a condition on the “Conditional Questions” page.
Diagnostic info form (based on answers to conditional questions)
Physician Prescription Medication form
Over the Counter Medication Form
Consent to Treat Form
Technology Use Agreements
Permission to Leave School Independently (Middle School specific)