All About My Ancona

GETTING STARTED

All current Ancona parents and guardians have access to My Ancona. If you think you should have it and do not, please send an email to *protected email*. When prospective parents fill out an inquiry form, they are assigned a My Ancona login with a few days which is used to fill out the application and go through the rest of the admissions process. When a contract is offered to a new family, any additional custodial parents will receive My Ancona accounts that will be used to review and sign the contract as well as other forms. The same accounts that are used in the admissions and contract process remain in place as a prospective student becomes a student.
The system will first prompt you to validate your profile information the first time you sign in. You’ll be able to adjust contact information about you, your child(ren), and (to some extent) your spouse. Also, please feel free to upload a picture of yourself for others in the Ancona community to view, and consider including something about yourself in the About section next to your photo.

When you log in for the first time, you will see a notification message indicating that you have three forms to fill out. These are the Medical Form, the Media Permissions and Transportation Form, and the Emergency Contacts and Authorized Pickups Form. These forms can be filled out online and digitally signed by anyone listed as a parent. Please coordinate with your spouse, as forms only need to be filled once per student.

You’ll also want to take a moment to adjust your privacy settings if you’d like fine-tuned control over who can see certain parts of your profile.

The school will continue to communicate need-to-know items and weekly newsletters directly via email, but now you can also subscribe to be notified about certain events and updates to My Ancona by adjusting your notification settings. You are especially encouraged to check the box next to News Posted so that you’ll receive updates about all the wonderful things happening in your child(ren)’s classrooms starting in the fall.

Classroom Pages

  • Visit classroom pages that view syllabi (1st grade and up), classroom resources, expectations, news, photos, and videos.
  • View your child(ren)’s assignments
  • View your child(ren)’s gradebook with assignment scores (7th/8th only)
  • View transcripts (7th/8th only)
  • View a roster displaying the teachers of a class along with their contact info as well as a list of enrolled students
  • View historical as well as current progress reports

Student Information

  • View your chid(ren)’s schedule
  • Download files related to your child(ren)
  • View attendance information

Calendars

  • View a combined calendar that shows upcoming assignments, events specific to your child(ren), and daily schedules alongside the Ancona Events calendar
  • Subscribe to the combined calendar, or hand-pick which event types to subscribe to.

Parent Resources

  • This is a central hub for links to information you need as a parent
    • Library pages and resources
    • Sign-ups for after school, before school, music lessons, and other extracurricular activities
    • Links to subscription sites that you and your children have access to

News

  • View news that is specific to you and your family, such as announcements from your child(ren)’s classrooms
  • Selected community-wide news (from our weekly newsletters) will also appear in your news feed

Groups

  • Various groups organized by faculty, staff, or parents (i.e. ANTS) will their own pages and rosters for sharing info, photos, and more.

Directory

  • Student, Parent, and Faculty directories that allow you to search by grade level, advisory, etc.
  • View contact cards that include a detailed bio and photo, or simply find their contact info.
  • Print a directory based on your search
Our old system stored Emergency Contacts and Authorized Pickups separately, and oftentimes redundantly. My Ancona only uses Emergency Contacts, and we assume that anyone who is an emergency contact is also authorized to pick up your child unless otherwise noted.

In order to avoid miscommunication, It’s always best to communicate directly with both your child and their teacher if someone other than a parent will be picking up. Please send an email to gro.l1542123648oohcs1542123648anocn1542123648a@ecn1542123648adnet1542123648ta1542123648 or call the main office if someone other than a parent will be picking up your child from after school.

Here are detailed instructions on how to add emergency contacts.

Teachers will often share information about what’s happening in their classroom by posting it to the “News” or “What’s happening” portion of their classroom bulletin board. To get an email when these posts are made, you must opt-in by following these directions. 

Note that teachers also have a way of emailing all parents for their class, and will use this method for communications that are important for all parents to read.

 

 

Be sure to add the following emails to your address book or email contacts to ensure that they are not blocked by your email system:

gro.l1542123648oohcs1542123648anocn1542123648a@rar1542123648tsige1542123648r1542123648

gro.l1542123648oohcs1542123648anocn1542123648a@ofn1542123648i1542123648

moc.p1542123648paloo1542123648hcsym1542123648@looh1542123648csano1542123648cna1542123648

 moc.s1542123648liame1542123648loohc1542123648sym@l1542123648oohcs1542123648anocn1542123648a1542123648

All of your child’s teachers email addresses, which can be found by visiting your student’s “progress” page (click “Children” or your child’s name at the top left portion of My Ancona), then scroll down to view classes and teacher emails.

LOGIN AND ACCESS

  1. Start by making sure you are visiting the right address: https://myancona.anconaschool.org
  2. Click the Forgot login/password or First time logging in? link. The system will ask you for your email address—make sure to enter the email address you have on file with Ancona. Then, it will ask you if you need help remembering your username, your password, or both
  3. You should then receive an email that will allow you to view your username and/or reset your password as needed.
    • Didn’t get an email? Check your junk/spam folder. The email will come from the address *protected email*, so be sure to and add this email to your address book or contact list.
    • No longer have access to the email address on file with Ancona? You will receive an on-screen message letting you know to send an email to gro.l1542123648oohcs1542123648anocn1542123648a@rar1542123648tsige1542123648r1542123648. The Registrar will reset your password to a temporary password, which will allow you to get into your account and change your email address on file.
Passwords must be at least 8 characters, and every 365 days you will be required to change your password. Your account has access to sensitive information about your own child, as well as contact information for almost all Ancona families, so it is important to use best practices to keep your password secure.
No. The My Ancona login is not the same as My Classrooms, which was used until summer 2018.
There is no My Ancona app. However, iPhone and Android smartphones running Safari or Chrome allow you to save/bookmark websites on your phone’s home screen. For the most seamless experience, make sure the autofill password settings are turned on. This will allow you open My Ancona just like it’s an app, and the most you’ll have to do it click “log in”, or sometimes click the “use password” button.

Please Note: It is highly recommended that you put a passcode on your phone, as there is sensitive info about your child that can be accessed.

Here are custom detailed instructions for iPhone, and basic instructions for Android.

Not yet, but stay tuned—this feature is coming soon. 

DIRECTORY

What people can see depends on their role. Anyone with a login (faculty/staff, parents, and students) can by default see contact information, your photo, and your family relationships. Teachers of your child(ren) can view things such as medical alerts, allergies, and learning profiles.

As a parent, you can adjust your privacy settings to have fine-tuned control over exactly which information of yours is visible to other types of users. Student information available on the directory is limited to name, grade level, classroom, and relationship information. Only a student’s own parents and faculty and staff can see more detailed information about the student. When adding sensitive information, you as a parent can choose which roles should be allowed to view this information, although the school may restrict this further to comply with HIPAA and FERPA guidelines.

The My Ancona directory is password protected and only available to people within our community. We ask that all parents comply with the following privacy policy:

The information in The Ancona Family Directory is intended for the private use of our families. Information should be used only for personal (i.e. birthday parties, play dates, etc.) and school-related (i.e. pot lucks, room parents, volunteers, etc.) business. The information herein may not be used for parent business or advocacy nor may it be distributed to third parties. We appreciate your understanding and cooperation.

There are security measures in place that will alert us if a member of the community fails to comply with this policy. Failure to comply may result in suspension of access to the diretory and/or other punitive measures.

There are three separate directories in My Ancona: Parent, Student, and Faculty and Staff. Looking for information about the Board of Trustees? This will continue to be housed on our public-facing website.

The Directory tool is found on the top navigation bar of the site While the basic functionality is fairly intuitive, here are some key advanced features:

  • Controls on the right of the search results let you filter based on grade level (parents and students, faculty), homeroom (students), and department (faculty)
  • You may download a printable version of the results of a search (not available on the student directory)
  • The search results can be displayed in “list view”, “grid view”, or “map view”. In order to view an individual’s information, it’s useful to view their Contact Card by clicking the Options button (sometimes denoted with three dots) and selecting “Contact Card”
  • You can add people to your contacts, which lets you pull up a quick list of friends and/or teachers who you’d like to look up often using My Contacts under the Directories menu.

PLATFORM AND CONTENT

My Ancona is password protected, and serves as both the school’s learning management system (LMS) and school information system (SIS). Our public-facing website, anconaschool.org, is designed to give prospective parents and the public a wealth of information about the school. The parent resource board on My Ancona is designed to help parents quickly find information about the school. Many of the links on the resource board will point to information such as the school guidelines on our public facing anconaschool.org website.
My Ancona is new for the 2018-2019 school year. It uses a tool called the BlackBaud K-12 ON Suite, is password protected, and serves as both the school’s learning management system (LMS) and school information system (SIS) as well as our admissions and enrollment contract system. My Classrooms (aka Haiku aka PowerSchool Learning) served as our LMS for several years, and is being retired in favor of a unified system.
Just one! In fact, even our pickATime conference scheduling system is now  built into My Acona. That being said, sometimes teachers may use additional tools which will require a different login.
On the top navigation menu, click on Children, then your child’s name. This will take you to the Progress tab of their academic profile page. There, you’ll be able to see all sorts of information specific to your child, including a list of classes. Click on a class to be taken to the class Bulletin Board, assignments, and to see other class-specific info. Note: There are actually many other ways to get to classes, including by looking at a student’s schedule.
Beginning in 3rd grade, all assignments will be posted to My Ancona. On the top navigation menu, click on Children, then your child’s name. Click the Assignments tab to see a filterable list of assignments. Click on the Feed button to have homework assignments show up on your My Ancona calendar.

Alternatively, you can also look at the Calendar view, which includes student assignments. By toggling off the other calendar items, you’ll get a clear view your child’s assignments. To get more details on a particular assignment, simply click on it.

Note that while all students 3rd-8th grade will be able to log into My Ancona to view their assignments, teachers at different levels often encourage them to keep track of assignments using a paper organizer or homework sheet.

First, rest assured that the Ancona Events calendar will continue to be a Google calendar, so if you’ve subscribed in the past, it will continue to work.

The calendar in My Ancona allows you to not only view school-wide events, but also person-specific calendars reflecting schedules, assignments, and course and/or group events. If you prefer to only see a certain set of events, you can use the “Save View” option.

There are also powerful ways to subscribe to all or some of the calendars. The “Calendar Feed” portion of this documentation describes how get the link for your preferred set of feeds. Once you’ve copied the desired feed URL, follow one of the sets of instructions below to have the calendar feed show up on your desired platform Be sure to use the option for “subscribe” rather than “import” to make sure you’ll continue to get updated events, and not just what’s there at the moment.

Google Calendar

iPhone/iPad

iCloud/Calendar for Mac

Outlook

“Groups” work differently in Middle School than in younger grades. Since Middle School students no longer have a “Homeroom”, groups for 5th & 6th grades as well as 7th & 8th grades are in place to allow a single spot to let parents know what’s going on in the grade level grouping as a whole. As of Fall 2018, there are no similar groupings in Preprimary or 1st, 2nd, 3rd, and 4th grade classrooms. It is also important to note that each individual class for both Middle School and younger grades has its own “Bulletin Board” as well.

 To locate class-specific bulletin boards including ones for homerooms, start by clicking your child’s name on the top-left corner of the screen (click “Children” if you have more than 1 child enrolled). This will bring up his or her “Progress” tab, which has a “Courses” section that includes a link to the homeroom bulletin board such as “3rd/4th Homeroom – 208” as well as all other class bulletin boards in which the child is enrolled. 

Yes! On the top navigation menu, click on Children, then your child’s name. This will take you to the Progress tab of their academic profile page. Click on the Schedule tab to view your child’s schedule. Click on a course’s name to get more information about specific courses. 

PROFILE,  SETTINGS, and UPDATING INFORMATION

Log in and visit your profile by clicking your name toward the top of the screen. Edit your profile—also known as your Contact Card—by clicking on the pencil icon. Your changes will be reviewed by staff before being finalized and posted.

In most cases, families living in the same home are set up to share certain information, addresses and home phone numbers; changing these joint settings for one family member will update the information for all members of the family. You can also edit certain information in your child’s profile. If you have trouble, please email *protected email*.

These forms cannot be submitted directly through My Ancona, and must be emailed to *protected email* or dropped off at the front desk. The registrar will update immunization records accordingly, and upload and store these files securely.
We keep information about medications, medical conditions, and allergies on file along with physician information, medical history, nurse visits, and immunization records. Only a highly limited group of staff can view the entirety of our students’ records. Parents can choose to make reported medical conditions visible to others in the community (like teachers and coaches) on a case by case basis. When a student has a condition that the teacher should be aware of, the course roster will provide the teacher with pertinent details about the condition, including applicable emergency and medication information.
Yes, we encourage you to upload a photo of you to your Contact Card! Student photos are populated using the school portraits taken every year, and new students will have a temporary photo taken on orientation day.
Each year, you will be required to fill out Media Permissions and Transportation Form, an Emergency Contacts and Authorized Pickups Form, and a Medical Form. You’ll also be asked to review your profile (i.e. Contact Card) to make sure your information is accurate. Only one parent needs to fill out your child(ren)’s forms.
In the past, the online contract displayed much of the information in these forms and asked parents to let us know if anything needed updating. Moving forward, the contracts will be simplified, and will no longer have this information displayed. 

As we make the transition, we are asking for some of these sign-offs again to ensure that the information is stored in such a way that it will allow us to easily update it going forward. 

COMMUNICATION

Teacher emails

Teachers will send you emails directly from their school email accounts. It’s a good idea to add their email addresses to your address book early in the school year to make sure important emails don’t get filtered into your spam folder. Sometimes, teachers will send emails to parents of a whole class using special group email addresses managed by Ancona. In those cases, parents will only be able to reply to the teacher and not the group as a whole.

Newsletters and All-School Emails

All current parents should receive weekly newsletters, as well as other as-needed community-wide communications from the school. These will come from gro.l1542123648oohcs1542123648anocn1542123648a@ofn1542123648i1542123648 (most often) or moc.p1542123648paloo1542123648hcsym1542123648@looh1542123648csano1542123648cna1542123648. Please save these two email addresses in your contacts or address book to ensure emails don’t go to your spam folder. While it is possible opt out or unsubscribe from these school-wide emails, we advise against it as they will often contain important, time-sensitive information.

News Notifications

If you opt in to receive News notifications from My Ancona, you will get an email whenever a teacher posts a news item to their classroom page. Whether you sign up for notifications or not, it’s always a good idea to check in on your child(ren)’s class pages regularly, as teachers may post updates that are not marked specifically as News.

Emails from gro.l1542123648oohcs1542123648anocn1542123648a@rat1542123648siger1542123648

Certain items such as progress reports and class assignments that require individualized content will be sent out from the gro.l1542123648oohcs1542123648anocn1542123648a@rar1542123648tsige1542123648r1542123648 address. The front desk staff and tech team monitor this account.

If you are not receiving weekly emails during the school year, something is wrong. Please let us know by emailing gro.l1542123648oohcs1542123648anocn1542123648a@gni1542123648tekra1542123648m1542123648. If you need to change your email address on file, please update your My Ancona Contact Card (see Profile, Settings, and Updating Information) or email *protected email*.
Yes! Please add moc.p1542123648paloo1542123648hcsym1542123648@looh1542123648csano1542123648cna1542123648 to your address book. You can also opt in to receive alerts when News items are posted. See previous question for more information about News notifications.
The simplest way to get email addresses is to use the parent directory in My Ancona to look up addresses one by one. For larger groups, please send an email to gro.l1542123648oohcs1542123648anacn1542123648a@rar1542123648tsige1542123648r1542123648 with your specific request, and make sure to mention why you need the email addresses. This will help us to ensure that your purpose conforms with our directory use policy.