My Ancona FAQ

GETTING STARTED

My Ancona is set to launch on July 2, 2018 for all parents who have signed student contracts for the 2018-2019 school year. Parents can expect to receive an email on July 2 that will provide you with your username and a temporary password. In future school years, parents will simply continue to use the same account that they used to apply to Ancona, and will be given a “Parent” role as their child is enrolled.
The system will first prompt you to validate your profile information. You’ll be able to adjust contact information about you, your child(ren), and (to some extent) your spouse. Also, please feel free to upload a picture of yourself for others in the Ancona community to view, and consider including something about yourself in the About section next to your photo.

When you log in for the first time, you will see a notification message indicating that you have three forms to fill out. These are the Medical Form, the Media Permissions and Transportation Form, and the Emergency Contacts and Authorized Pickups Form. These forms can be filled out online and digitally signed by anyone listed as a parent. Please coordinate with your spouse, as forms only need to be filled once per student.

You’ll also want to take a moment to adjust your privacy settings if you’d like fine-tuned control over who can see certain parts of your profile.

The school will continue to communicate need-to-know items and weekly newsletters directly via email, but now you can also subscribe to be notified about certain events and updates to My Ancona by adjusting your notification settings. You are especially encouraged to check the box next to News Posted so that you’ll receive updates about all the wonderful things happening in your child(ren)’s classrooms starting in the fall.

Classroom Pages

  • Visit classroom pages that view syllabi (1st grade and up), classroom resources, expectations, news, photos, and videos.
  • View your child(ren)’s assignments
  • View your child(ren)’s gradebook with assignment scores (7th/8th only)
  • View transcripts (7th/8th only)
  • View a roster displaying the teachers of a class along with their contact info as well as a list of enrolled students

Student Information

  • View your chid(ren)’s schedule
  • Download files related to your child(ren)
  • View attendance information
  • Edit your child’s Contact Card
  • View conduct records [still up in the air how this will be used]

Calendars

  • View a combined calendar that shows upcoming assignments, events specific to your child(ren), and daily schedules alongside the Ancona Events calendar
  • Subscribe to the combined calendar, or hand-pick which event types to subscribe to.

Parent Resources

  • This is a central hub for links to information you need as a parent
    • Library pages and resources
    • Sign-ups for after school, before school, music lessons, and other extracurricular activities
    • School guidelines

News

  • View news that is specific to you and your family, such as announcements from your child(ren)’s classrooms
  • Selected community-wide news (from our weekly newsletters) will also appear in your news feed

Groups

  • Various groups organized by faculty, staff, or parents (i.e. ANTS) will their own pages and rosters for sharing info, photos, and more.

Directory

  • Student, Parent, and Faculty directories that allow you to search by grade level, advisory, etc.
  • View contact cards that include a detailed bio and photo, or simply find their contact info.
  • Print a directory based on your search
Our old system stored Emergency Contacts and Authorized Pickups separately, and oftentimes redundantly. My Ancona only uses Emergency Contacts, and we assume that anyone who is an emergency contact is also authorized to pick up your child unless otherwise noted.

In order to avoid miscommunication, It’s always best to communicate directly with both your child and their teacher if someone other than a parent will be picking up. Please send an email to gro.l1531894710oohcs1531894710anocn1531894710a@ecn1531894710adnet1531894710ta1531894710 or call the main office if someone other than a parent will be picking up your child from after school.

Yes! There will be a training on September 4, 2018 during parent orientation and a walk-through of the site at each of the grade-level potlucks. Additional training sessions may be added, if needed.

LOGIN AND ACCESS

  1. Start by making sure you are visiting the right address: https://my.anconaschool.org
  2. Click the Forgot login/password or First time logging in? link. The system will ask you for your email address—make sure to enter the email address you have on file with Ancona. Then, it will ask you if you need help remembering your username, your password, or both
  3. You should then receive an email that will allow you to view your username and/or reset your password as needed.
    • Didn’t get an email? Check your junk/spam folder. The email will come from the address *protected email*, so be sure to and add this email to your address book or contact list.
    • No longer have access to the email address on file with Ancona? You will receive an on-screen message letting you know to send an email to gro.l1531894710oohcs1531894710anocn1531894710a@rar1531894710tsige1531894710r1531894710. The Registrar will reset your password to a temporary password, which will allow you to get into your account and change your email address on file.
Passwords must be at least 8 characters, and every 365 days you will be required to change your password. Your account has access to sensitive information about your own child, as well as contact information for almost all Ancona families, so it is important to use best practices to keep your password secure.
No. My Ancona is a different system than My Classrooms, and your login information is not the same. Parents will receive usernames and temporary passwords via email on July 2, 2018. 
There is no My Ancona app. However, iPhone and Android smartphones running Safari or Chrome allow you to save/bookmark websites on your phone’s home screen. For the most seamless experience, make sure the autofill password settings are turned on. This will allow you open My Ancona just like it’s an app, and the most you’ll have to do it click “log in”, or sometimes click the “use password” button. Please Note: It is highly recommended that you put a passcode on your phone, as there is sensitive info about your child that can be accessed.
Not yet, but stay tuned—this feature is coming soon. 

DIRECTORY

What people can see depends on their role. Anyone with a login (faculty/staff, parents, and students) can by default see contact information, your photo, and your family relationships. Teachers of your child(ren) can view things such as medical alerts, allergies, and learning profiles.

As a parent, you can adjust your privacy settings to have fine-tuned control over exactly which information of yours is visible to other types of users. Sensitive information (i.e. medical conditions) on student profiles is set to only be shared with people who need to know. When adding sensitive information, you as a parent can choose which roles should be allowed to view this, although the school may restrict this further to comply with HIPAA and FERPA guidelines.

The My Ancona directory is password protected and only available to people within our community. We ask that all parents comply with the following privacy policy:

The information in The Ancona Family Directory is intended for the private use of our families. Information should be used only for personal (i.e. birthday parties, play dates, etc.) and school-related (i.e. pot lucks, room parents, volunteers, etc.) business. The information herein may not be used for parent business or advocacy nor may it be distributed to third parties. We appreciate your understanding and cooperation.

There are security measures in place that will alert us if a member of the community fails to comply with this policy. Failure to comply may result in suspension of access to the diretory and/or other punitive measures.

There are three separate directories in My Ancona: Parent, Student, and Faculty and Staff. Looking for information about the Board of Trustees? This will continue to be housed on our public-facing website.

The Directory tool is found on the top navigation bar of the site While the basic functionality is fairly intuitive, here are some key advanced features:

  • Controls on the right of the search results let you filter based on grade level (parents and students, faculty), homeroom (students), and department (faculty)
  • You may download a printable version of the results of a search (not available on the student directory)
  • The search results can be displayed in “list view”, “grid view”, or “map view”. In order to view an individual’s information, it’s useful to view their Contact Card by clicking the Options button (sometimes denoted with three dots) and selecting “Contact Card”
  • You can add people to your contacts, which lets you pull up a quick list of friends and/or teachers who you’d like to look up often using My Contacts under the Directories menu.
No. It will be retired as soon as My Ancona launches.

PLATFORM AND CONTENT

My Ancona is password protected, and serves as both the school’s learning management system (LMS) and school information system (SIS). Our public-facing website, anconaschool.org, is designed to give prospective parents and the public a wealth of information about the school. The parent resource board on My Ancona is designed to help parents quickly find information about the school. Many of the links on the resource board will point to information such as the school guidelines on our public facing website.
My Ancona is new for the 2018-2019 school year. It uses a tool called the BlackBaud K-12 ON Suite, is password protected, and serves as both the school’s learning management system (LMS) and school information system (SIS). My Classrooms (aka Haiku aka PowerSchool Learning) served as our LMS for several years, and is being retired in favor of a unified system.
My Ancona allows the school to track student information seamlessly and securely. Previously, we had one platform for sharing details about what’s going on in classrooms and another for tracking student and family information. My Ancona will allow parents to view and update important information about their families directly on the site. It will also let us to do things like track medical information, learning profiles, student conduct, and progress reports.

New families will have a smoother experience, as our admissions applications and contracts will all be housed in My Ancona. Returning parents will be able to use their My Ancona account to fill out contracts, and information will flow seamlessly into SmartTuition accounts. Forms will allow us to make sure that we’ve got the right information on file, and will make the process smoother on both the parent end and the school’s end

Just one! In fact, even our conference scheduling system will be able to use the single password. That being said, sometimes teachers may use additional tools which will require a different login.
On the top navigation menu, click on Children, then your child’s name. This will take you to the Progress tab of their academic profile page. There, you’ll be able to see all sorts of information specific to your child, including a list of classes. Click on a class to be taken to the class Bulletin Board, assignments, and to see other class-specific info. Note: There are actually many other ways to get to classes, including by looking at a student’s schedule.
Beginning in 3rd grade, all assignments will be posted to My Ancona. On the top navigation menu, click on Children, then your child’s name. Click the Assignments tab to see a filterable list of assignments. Click on the Feed button to have homework assignments show up on your My Ancona calendar.

Alternatively, you can also look at the Calendar view, which includes student assignments. By toggling off the other calendar items, you’ll get a clear view your child’s assignments. To get more details on a particular assignment, simply click on it.

Note that while all students 3rd-8th grade will be able to log into My Ancona to view their assignments, teachers at different levels often encourage them to keep track of assignments using a paper organizer or homework sheet.

First, rest assured that the Ancona Events calendar will continue to be a Google calendar, so if you’ve subscribed in the past, it will continue to work.

The calendar in My Ancona allows you to not only view school-wide events, but also person-specific calendars reflecting schedules, assignments, and course and/or group events. If you prefer to only see a certain set of events, you can use the “Save View” option.

There are also powerful ways to subscribe to all or some of the calendars. The “Calendar Feed” portion of this documentation describes how get the link for your preferred set of feeds. Once you’ve copied the desired feed URL, follow one of the sets of instructions below to have the calendar feed show up on your desired platform Be sure to use the option for “subscribe” rather than “import” to make sure you’ll continue to get updated events, and not just what’s there at the moment.

Google Calendar

iPhone/iPad

iCloud/Calendar for Mac

Outlook

In the Groups menu, you will find a list of courses that your child(ren) are enrolled in, as well as community groups, including athletic teams.
Yes! On the top navigation menu, click on Children, then your child’s name. This will take you to the Progress tab of their academic profile page. Click on the Schedule tab to view your child’s schedule. Click on a course’s name to get more information about specific courses. 

PROFILE,  SETTINGS, and UPDATING INFORMATION

Log in and visit your profile by clicking your name toward the top of the screen. Edit your profile—also known as your Contact Card—by clicking on the pencil icon. Your changes will be reviewed by staff before being finalized and posted.

In most cases, families living in the same home are set up to share certain information, addresses and home phone numbers; changing these joint settings for one family member will update the information for all members of the family. You can also edit certain information in your child’s profile. If you have trouble, please email *protected email*.

These forms cannot be submitted directly through My Ancona, and must be emailed to *protected email* or dropped off at the front desk. The registrar will update immunization records accordingly, and upload and store these files securely.
We keep information about medications, medical conditions, and allergies on file along with physician information, medical history, nurse visits, and immunization records. Only a highly limited group of staff can view the entirety of our students’ records. Parents can choose to make reported medical conditions visible to others in the community (like teachers and coaches) on a case by case basis. When a student has a condition that the teacher should be aware of, the course roster will provide the teacher with pertinent details about the condition, including applicable emergency and medication information.
Yes, we encourage you to upload a photo of you to your Contact Card! Student photos are populated using the school portraits taken every year, and new students will have a temporary photo taken on orientation day.
Each year, you will be required to fill out Media Permissions and Transportation Form, an Emergency Contacts and Authorized Pickups Form, and a Medical Form. You’ll also be asked to review your profile (i.e. Contact Card) to make sure your information is accurate. Only one parent needs to fill out your child(ren)’s forms.
In the past, the online contract displayed much of the information in these forms and asked parents to let us know if anything needed updating. Moving forward, the contracts will be simplified, and will no longer have this information displayed. 

As we make the transition, we are asking for some of these sign-offs again to ensure that the information is stored in such a way that it will allow us to easily update it going forward. 

COMMUNICATION

Teacher emails

Teachers will send you emails directly from their school email accounts. It’s a good idea to add their email addresses to your address book early in the school year to make sure important emails don’t get filtered into your spam folder. Sometimes, teachers will send emails to parents of a whole class using special group email addresses managed by Ancona. In those cases, parents will only be able to reply to the teacher and not the group as a whole.

Newsletters and All-School Emails

All current parents should receive weekly newsletters, as well as other as-needed community-wide communications from the school. These will come from gro.l1531894710oohcs1531894710anocn1531894710a@ofn1531894710i1531894710 (most often) or moc.p1531894710paloo1531894710hcsym1531894710@looh1531894710csano1531894710cna1531894710. Please save these two email addresses in your contacts or address book to ensure emails don’t go to your spam folder. While it is possible opt out or unsubscribe from these school-wide emails, we advise against it as they will often contain important, time-sensitive information.

News Notifications

If you opt in to receive News notifications from My Ancona, you will get an email whenever a teacher posts a news item to their classroom page. Whether you sign up for notifications or not, it’s always a good idea to check in on your child(ren)’s class pages regularly, as teachers may post updates that are not marked specifically as News.

Emails from gro.l1531894710oohcs1531894710anocn1531894710a@rat1531894710siger1531894710

Certain items such as progress reports and class assignments that require individualized content will be sent out from the gro.l1531894710oohcs1531894710anocn1531894710a@rar1531894710tsige1531894710r1531894710 address. The front desk staff and tech team monitor this account.

If you are not receiving weekly emails during the school year, something is wrong. Please let us know by emailing gro.l1531894710oohcs1531894710anocn1531894710a@gni1531894710tekra1531894710m1531894710. If you need to change your email address on file, please update your My Ancona Contact Card (see Profile, Settings, and Updating Information) or email *protected email*.
Yes! Please add moc.p1531894710paloo1531894710hcsym1531894710@looh1531894710csano1531894710cna1531894710 to your address book. You can also opt in to receive alerts when News items are posted. See previous question for more information about News notifications.
The simplest way to get email addresses is to use the parent directory in My Ancona to look up addresses one by one. For larger groups, please send an email to gro.l1531894710oohcs1531894710anacn1531894710a@rar1531894710tsige1531894710r1531894710 with your specific request, and make sure to mention why you need the email addresses. This will help us to ensure that your purpose conforms with our directory use policy.