GETTING STARTED

Most of your questions will be answered by visiting:

All current Ancona parents and guardians have access to My Ancona. If you think you should have it and do not, please send an email to the registrar. When prospective parents fill out an inquiry form, they are assigned a My Ancona login with a few days which is used to fill out the application and go through the rest of the admissions process. When a contract is offered to a new family, any additional custodial parents will receive My Ancona accounts that will be used to review and sign the contract as well as other forms. The same accounts that are used in the admissions and contract process remain in place as a prospective student becomes a student. Parents of incoming students will have access to the parent resource board on My Ancona, but class information will not be visible until a few weeks before school begins.

The system will first prompt you to validate your profile information the first time you sign in. You’ll be able to adjust contact information about you, your child(ren), and (to some extent) your spouse. Also, please feel free to upload a picture of yourself for others in the Ancona community to view, and consider including something about yourself in the About section next to your photo.

Medical and emergency contact information is now stored in Magnus Health, which is accessible via the parent resource board in My Ancona.

You may also want to take a moment to adjust your privacy settings if you’d like fine-tuned control over who can see certain parts of your profile.

The school will continue to communicate need-to-know items and weekly newsletters directly via email, but now you can also subscribe to be notified about certain events and updates to My Ancona by adjusting your notification settings. 

Student “Progress” page

By visiting the “Progress” tab for your child in My Ancona, you will be able to view:

  • Your chid(ren)’s schedule
  • Download files related to your child(ren)
  • Up-to-date attendance information

Middle School classroom pages will be used to assign student homework and sometimes to distribute links and certain information important to the student. While parents may visit the classroom page of their student, it is usually best to visit the “Progress” tab for their student by clicking the student’s name in the upper-left corner. This page will give you access to your child’s assignments, and in 7th/8th grade their grade book. You will also see a list of each of your child’s classes and teachers (with contact info) along with a class roster.

P3 through 4th grade parents may also visit their child’s “Progress tab” in My Ancona, but since Seesaw is used  at these levels these pages are relatively static. Announcements and other updates for these levels are found on the Community Group page (look for “Groups” at the top of the page).

Calendars

Parent Resources Page

  • This is a central hub for links to information you need as a parent. It is used to access the Magnus Health Portal, and the pickAtime conference scheduling system. You’ll also find lots of useful links and articles ranging from how to keep your students safe online at home and how to sign up for after school music lessons. 

News

  • View news that is specific to you and your family, such as announcements from your child(ren)’s grade level groups — to subscribe to changes, please use these opt-in instructions. Note that “Need to know” information will also be sent via email. 

Community Groups

  •  Each grade-level grouping has a “Community Group” page that acts as an extra way for teachers to keep parents informed of what’s happening at that grade level. You’ll find information about teachers at that level, units of study, and other timely information for that grade level here. Teachers will post “News” to give a window into the student experience. They will also post announcements and events, both of w which will be sent via email as well. You may subscribe to be notified by email when teachers add news or announcements by adjusting your notification settings. 

Directory

  • Student, Parent, and Faculty directory directories that allow you to search by grade level, advisory, etc.
  • View contact cards that include a detailed bio and photo, or simply find their contact info.

Starting in the 2021-22 school year, “Health Emergency Contacts” in Magnus Health double as people authorized to pick up your child in an emergency.

In order to avoid miscommunication, It’s always best to communicate directly with both your child and their teacher if someone other than a parent will be picking up. Please send an email to or call the main office if someone other than a parent will be picking up your child from after school.

Be sure to add the following emails to your address book or email contacts to ensure that they are not blocked by your email system:

 

All of your child’s teachers email addresses, which can be found by visiting your student’s “progress” page (click “Children” or your child’s name at the top left portion of My Ancona), then scroll down to view classes and teacher emails.

LOGIN AND ACCESS

  1. Start by making sure you are visiting the right address: https://anconaschool.myschoolapp.com
  2. Click the Forgot login/password or First time logging in? link. The system will ask you for your email address—make sure to enter the email address you have on file with Ancona. Then, it will ask you if you need help remembering your username, your password, or both
  3. You should then receive an email that will allow you to view your username and/or reset your password as needed.
Passwords must be at least 8 characters, and every 365 days you will be required to change your password. Your account has access to sensitive information about your own child, as well as contact information for almost all Ancona families, so it is important to use best practices to keep your password secure.
There is no My Ancona app. However, iPhone and Android smartphones running Safari or Chrome allow you to save/bookmark websites on your phone’s home screen. For the most seamless experience, make sure the autofill password settings are turned on. This will allow you open My Ancona just like it’s an app, and the most you’ll have to do it click “log in”, or sometimes click the “use password” button.

Please Note: It is highly recommended that you put a passcode on your phone, as there is sensitive info about your child that can be accessed.

Here are custom detailed instructions for iPhone, and basic instructions for Android.

When you first sign 19-20 contracts, the first parent to sign will be asked to sign in with their Smart Tuition username and password. This allows the system to transfer information about payment plans directly into Smart Tuition. In order to find out your username or reset your password, you’ll  need your Smart Tution Family ID. The Smart Tuition Family ID is included in your monthly email invoice that comes from the email address . If you’re having trouble finding it, you may contact Patricia Eringtonfor assistance.

Once you’ve signed the contract, you’ll be able to sign into Smart Tuition using a special link on the My Ancona Parent Resource Board. This will let you see details about your billing information.

DIRECTORY

What people can see depends on their role. Anyone with a login (faculty/staff, parents, and students) can by default see contact information, your photo, and your family relationships. Teachers of your child(ren) can view things such as medical alerts, allergies, and learning profiles.

As a parent, you can adjust your privacy settings to have fine-tuned control over exactly which information of yours is visible to other types of users. Student information available on the directory is limited to name, grade level, classroom, and relationship information. Only a student’s own parents and faculty and staff can see more detailed information about the student. When adding sensitive information, you as a parent can choose which roles should be allowed to view this information, although the school may restrict this further to comply with HIPAA and FERPA guidelines.

The My Ancona directory is password protected and only available to people within our community. We ask that all parents comply with the following privacy policy:

The information in The Ancona Family Directory is intended for the private use of our families. Information should be used only for personal (i.e. birthday parties, play dates, etc.) and school-related (i.e. pot lucks, room parents, volunteers, etc.) business. The information herein may not be used for parent business or advocacy nor may it be distributed to third parties. We appreciate your understanding and cooperation.

There are security measures in place that will alert us if a member of the community fails to comply with this policy. Failure to comply may result in suspension of access to the directory and/or other punitive measures.

There are three separate directories in My Ancona: Parent, Student, and Faculty and Staff. Looking for information about the Board of Trustees? This will continue to be housed on our public-facing website.

The Directory tool is found on the top navigation bar of the site While the basic functionality is fairly intuitive, here are some key advanced features:

  • Controls on the right of the search results let you filter based on grade level (parents and students, faculty), homeroom (students), and department (faculty)
  • You may download a printable version of the results of a search (not available on the student directory)
  • The search results can be displayed in “list view”, “grid view”, or “map view”. In order to view an individual’s information, it’s useful to view their Contact Card by clicking the Options button (sometimes denoted with three dots) and selecting “Contact Card”
  • You can add people to your contacts, which lets you pull up a quick list of friends and/or teachers who you’d like to look up often using My Contacts under the Directories menu.


Enrollment Contracts

While the enrollment contract process is mostly straightforward, a few steps such as signing in with your existing Smart Tuition account are best done with the help of these instructions.

PLATFORM AND CONTENT

My Ancona is password protected, and serves as both the school’s learning management system (LMS) and school information system (SIS). Our public-facing website, anconaschool.org, is designed to give prospective parents and the public a wealth of information about the school. The parent resource board on My Ancona is designed to help parents quickly find information about the school. Many of the links on the resource board will point to information such as the school guidelines on our public facing anconaschool.org website.

Beginning in 2021-22, information about what’s happening at a particular grade level grouping may be found on it’s community group page, which is updated with information about all classes at that grouping. classroom bulletin boards are no longer used as way for teachers to communicate with parents, but class rosters and lists of assignments and scores can be found for older students. Preprimary, 1st/2nd and 3rd/4th grade parents will be invited to join Seesaw which gives insight into the learning of their student. Middle school parents are invited to sign in to see their child’s assignments and scores directly in My Ancona. To navigate, click on your student’s name in My Ancona (top left) and look for a list of classes under the “progress” tab.

Preprimary Community Group
1st/2nd Grades Community Group
3rd/4th Grades Community Group
5th/6th Grades Community Group
7th/8th Grades Community Group

Beginning in 3rd grade, all assignments will be posted to My Ancona. On the top navigation menu, click on Children, then your child’s name. Click the Assignments tab to see a filterable list of assignments. Click on the Feed button to have homework assignments show up on your My Ancona calendar.

Alternatively, you can also look at the Calendar view, which includes student assignments. By toggling off the other calendar items, you’ll get a clear view your child’s assignments. To get more details on a particular assignment, simply click on it.

Note that while all students 3rd-8th grade will be able to log into My Ancona to view their assignments, teachers at different levels often encourage them to keep track of assignments using a paper organizer or homework sheet.

My Ancona Community Group Pages are the central spot for teachers to post content important for parents at each grade level grouping. Information includes teacher bios, contact info, announcements, and information about what’s happening in the classroom, and more!

You’ll only have access to each of your children’s grade-level groups:

Preprimary Community Group
1st/2nd Grades Community Group
3rd/4th Grades Community Group
5th/6th Grades Community Group
7th/8th Grades Community Group

 

Yes! On the top navigation menu, click on Children, then your child’s name. This will take you to the Progress tab of their academic profile page. Click on the Schedule tab to view your child’s schedule. Click on a course’s name to get more information about specific courses. 

PROFILE,  SETTINGS, and UPDATING INFORMATION

Log in and visit your profile by clicking your name toward the top of the screen. Edit your profile—also known as your Contact Card—by clicking on the pencil icon. Your changes will be reviewed by staff before being finalized and posted.

In most cases, families living in the same home are set up to share certain information, addresses and home phone numbers; changing these joint settings for one family member will update the information for all members of the family. You can also edit certain information in your child’s profile. If you have trouble, please email .

Note that medical information and emergency contacts are stored in Magnus Health, which is accessible via the parent resource board in My Ancona.

Required forms are submitted directly in Magnus Health, which is accessible via the parent resource board in My Ancona. You may direct questions to  the Registrar or  the school nurse.

Yes, we encourage you to upload a photo of you to your Contact Card! Student photos are populated using the school portraits taken every year, and new students will have a temporary photo taken on orientation day.

Required forms are submitted directly in Magnus Health, which is accessible via the parent resource board in My Ancona. For more information, please visit Preparing for the School Year.

COMMUNICATION

Teacher emails

Teachers will send you emails directly from their school email accounts. It’s a good idea to add their email addresses to your address book early in the school year to make sure important emails don’t get filtered into your spam folder. Sometimes, teachers will send emails to parents of a whole class using special group email addresses managed by Ancona. In those cases, parents will only be able to reply to the teacher and not the group as a whole.

Newsletters and All-School Emails

All current parents should receive weekly newsletters, as well as other as-needed community-wide communications from the school. These will come from (most often) or . Please save these two email addresses in your contacts or address book to ensure emails don’t go to your spam folder. While it is possible opt out or unsubscribe from these school-wide emails, we advise against it as they will often contain important, time-sensitive information.

News Notifications

If you opt in to receive News notifications from My Ancona, you will get an email whenever a teacher posts a news item to their classroom page. Whether you sign up for notifications or not, it’s always a good idea to check in on your child(ren)’s class pages regularly, as teachers may post updates that are not marked specifically as News.

Emails from

Certain items such as progress reports and class assignments that require individualized content will be sent out from the address. The front desk staff and tech team monitor this account.

If you are not receiving weekly emails during the school year, something is wrong. Please let us know by emailing . If you need to change your email address on file, please update your My Ancona Contact Card (see Profile, Settings, and Updating Information) or email .
The simplest way to get email addresses is to use the parent directory in My Ancona to look up addresses one by one. For larger groups, please send an email to with your specific request, and make sure to mention why you need the email addresses. This will help us to ensure that your purpose conforms with our directory use policy.