Preparing for the School Year

List of 11 items.

• Required Steps for All Students

  Magnus Health
  Log into the Magnus Health portal (via the My Ancona Resources page) and complete items on the “To-Do” list, which includes all required forms. To find out more, visit the Magnus Health FAQ page. Note: The “enrollment” period runs from June 1st to August 1st for both new and returning families. New families who register after June 1st can sign in and fill out forms in Magnus a few days after signing the enrollment contract.
  
  
  SchoolPass
  Download the SchoolPass app and sign in. The SchoolPass app provides families with a convenient way to communicate with the school about absences, early dismissals, pick-ups, and authorized "drivers" in their family carpool.  As your family enrolled, you should have received an invitation email from the system. See the Ancona's SchoolPass FAQ page for more details.
  
  Student Profile Update Form
  Circa 2025-26, Ancona has updated the way that we collect information about gender, race, and ethnicity in order to better serve the needs of all members of our community. The Student Profile Update form is due each August 31st on My Ancona. The form also collects information about siblings, grandparents, parent workplace, and occupation.
  
  Update Contacts List
  Please download this PDF of a list of email addresses that should be added to your “contacts” list so that they are not marked as SPAM.

• Optional Steps for New Students/Families

  Parent Directory - Privacy Settings
  You may adjust your privacy settings if you'd like to fine-tune who can see certain parts of your profile when using the Parent Directory. Members of our community use the Parent Directory to send invitations to events such as birthday parties. Sticking with the default settings is highly recommended so you don't miss out!
  
  View/Update your Child's Info - Include a Photo
  Directly under the "My Ancona" logo, you should see your child's name (below the "Children" heading if you have more than one enrolled at Ancona). By navigating to the "Contact Card," you can check to ensure the information is complete (and upload a picture if you haven't already done so). In the fall, you'll be able to view your child's schedule, including a list of teachers and their contact info. After school portraits are taken, the photo you uploaded will be replaced with the official school photo in the late fall.

• SchoolPass

  SchoolPass provides an easy way for parents to communicate with the school about absences, early pick-ups, sending your child to After School, and carpools, including a list of people authorized to pick up your child.
  
  New parents should have received an email with an invitation to get started. When you get that message, please download and sign into the SchoolPass app.
  
  For more details, please see the "Getting Started" portion of Ancona's SchoolPass FAQ page. Watch for an announcement regarding using SchoolPass to indicate which days your child should be sent to after school. 
  
  The carpool option "99999 Send to After School" lets teachers know to send your child to after school on a particular day. New for 2024-2025, there is a  self dismissal option for 5th-8th grade students. By choosing the carpool “99998 Self Dismissal (for 5th-8th students)”, you give the school permission to allow the student to self dismiss (leave independently) during dismissal time. 
  

• Family Handbook

  All parents and caregivers are expected to review the Ancona School Family Handbook For quick reference throughout the year, the handbook is also linked on the My Ancona Parent Resource Board.

• Illness and Injury Guidelines

  Please review the Illness and Injury Guidelines found at this link for information about:
  

  • How to report absences
  • When to keep your child home from school
  • Contact information for our school nurse

• My Ancona Resource Board

  The My Ancona Parent Resource Board is a portal to find links and information for Ancona parents and caregivers. 
  
  

  Please visit the My Ancona FAQ for more details about this robust resource.

• What Communications to Expect From Ancona

  Do you think you might be missing communications from Ancona? Please visit our Communication Help page.
  

  • Summer welcome email from teachers with supply list (early July).
  • Your child’s homeroom/advisory assignment and class roster (mid August)
  • The Hopes and Expectations Form, to be reviewed by your child’s teachers before the school year begins (emailed early August; available through September)
  • Occasional summer updates or announcements
  • Weekly all-school newsletters begin on the last Thursday of August through the end of the school year.
    • Recent newsletters and other communications can be found on the Ancona Email Archive page at this link. If your spam filter is blocking messages from Ancona, please add these addresses to your email contacts:
      • registrar@anconaschool.org,
      • info@anconaschool.org,
      • feedback@anconaschool.org,
      • anconaschool@myschoolapp.com, 
      • anconaschool@myschoolemails.com, and
      • Your child’s teacher's email address, which can be found on the grade level group pages in My Ancona.
    • Not receiving the newsletter? Sometimes, email addresses can be accidentally "cleaned" from Mailchimp. Please fill out the form at this link to resubscribe.
  • A test of Ancona’s emergency notification system, along with an accompanying email. (September)
  • Weekly emails from your child's teacher. (Beginning in September)

• Calendar

  The best way to stay up-to-date is to subscribe to Ancona’s Event Calendar. Instructions for subscribing using your preferred calendar platform are on the Calendar page of the Ancona School website.

• Supplemental Learning Resources

  As a benefit to Ancona families, subscription sites such as World Book Encyclopedia are available to Ancona families, and can be found on the Online Student Resources page of My Ancona.

• Dismissal and Drop-Off Car Line

  Please Note: Updated Car Line information for the 2025-26 school year will be available in August 2025.
  
  2024-25 Information:
  Starting from the academic year 2024-25, Ancona will distribute name tags specially designed to be clipped to the passenger-side sun shade in the car. The tags are designed in such a way that they can be easily hidden or displayed as the sunshade is flipped up and down. These tags will help the car line staff to identify families and radio ahead to make the car line more efficient. Families can pick up their name tags during the first week of school. 
  
  To ensure that the text on the tags is legible, families should write their family (last) name in large letters using a permanent marker. It is recommended that families do not write first names to protect their privacy. In case more than one family shares a last/family name, please add a first initial as a distinguisher. 

   

  Please see and follow the procedures outlined here: Ancona Car Line Parent Instructions.

• Additional Resources

  Ancona Extended
  Check out the Ancona Extended Resource Board to learn more about our after-school, before-school, and conference day programming. Ancona Extended pricing is listed on the Tuition & Fees page of our website. 
  
  

  Volunteer 
  We can’t do it without your help! Find out about volunteer opportunities and how you can get involved at this link.
  
  

  Family Directory
  The Family Directory on My Ancona (link) is searchable by parent name, student name, grade level, or homeroom. Each July, new family information becomes visible in the directory, and we recommend that new families log in to verify that their information is correct. By default, student names, grade levels, homerooms, and parent contact info are shared in the directory. You can fine-tune what information you’d like to share about yourself and your child (or opt out of sharing entirely) by adjusting your privacy settings in My Ancona.
  
  

  Faculty Directory
  The searchable Faculty Directory includes all faculty and staff members at Ancona.
  
  

  Need Help?
  For most questions, we encourage you to contact your child’s teacher or advisor first. Then, find the person on the list at this link who can best help. 
  
  

  Online Giving
  Like all independent schools, Ancona relies on the generosity of our community to bridge the gap between the price of tuition and the total cost of an Ancona education. Please visit anconaschool.org/give to contribute to the Butterfly Effect: Ancona's Annual Fund.